Accounting Specialist

Specific Responsibilities and Duties

• Certified Payroll & Compliance
  • Prepare and submit weekly certified payroll reports in compliance with the Davis-Bacon Act
  • Track wage rates, work classifications, and prevailing wages to ensure compliance
  • Upload and verify weekly certified payroll reports in PointsNorth, maintaining accurate and up-to-date documentation
  • Conduct quarterly payroll audits (including DBA compliance, discrepancies, timesheet reviews, and OT/FLSA classification)
  • Stay current on federal, state, and local payroll regulations to ensure compliance
• Payroll Processing & Management
  • Administer bi-weekly payroll for multiple internal divisions and project teams
  • Administer weekly certified payroll in compliance with the DBA
  • Accurately enter timesheet data into the payroll system, ensuring correct deductions, taxes, and adjustments
  • Manage compensation adjustments and expense reimbursements
  • Maintain and improve payroll workflows and support annual E2 tax return preparation
• Timesheet & OCIP Oversight
  • Collect and review employee timesheets weekly for accuracy, including hours, breaks, and discrepancies
  • Coordinate monthly OCIP reporting and manage employee data for insurance provider compliance
  • Maintain audit-ready documentation for OCIP-related records
• Accounts Payable & Receivable
  • Manage vendor invoice processing, excluding equipment rentals and subcontractor invoices
  • Oversee monthly account general ledger receipt work:
    • Collect and download receipts
    • Review for accuracy
    • Scan and archive receipts
  • Conduct company credit checks and maintain credit reports
  • Issue and manage invoices for engineering initiatives involving multiple vendors and project stakeholders
• Compliance & Reporting
  • Ensure compliance with federal, state, and local payroll and tax regulations
  • Generate and distribute required payroll reports
  • Address employee payroll inquiries and resolve discrepancies promptly
• Project & Audit Participation
  • Participate in accounting and payroll-related projects as assigned
  • Support ongoing audit processes with required documentation and analysis

Required Skills and Qualifications

• Minimum 2 years of hands-on experience in accounting or equivalent administrative roles
• Associate's Degree required
• Strong attention to detail and accuracy in payroll processing
• Excellent organizational and time-management skills, with the ability to meet strict deadlines
• Proficiency in Microsoft Excel and payroll software

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• 3-5 years of accounting or payroll experience, with expertise in certified payroll processing
• In-depth knowledge of the Davis-Bacon Act and other federal labor laws
• Experience with PointsNorth or similar payroll reporting platforms
• Familiarity with Owner Controlled Insurance Program (OCIP) and its integration into payroll processes
• Fluency in Mandarin and English (both written and verbal)