Executive Assistant
As the first point of contact for the CEO, Executive Assistant (EA) is the welcoming face and steady hand that helps Sunbeam Family Services thrive. The EA fosters a warm, professional environment that reflects Sunbeam’s commitment to respect and integrity for all—whether greeting a community partner or coordinating with internal teams.
ESSENTIAL FUNCTIONS
- Be the CEO’s right hand—providing high-level administrative support with professionalism, discretion, and care.
- Manage the details that matter—from calendar coordination and travel planning to preparing reports, correspondence, and presentations.
- Serve as a communication hub—liaising between the CEO and internal/external stakeholders to ensure timely, clear, and respectful information flow.
- Support our Board of Directors—coordinating meetings, preparing materials, maintaining the Board portal, and assisting members with technical needs.
- Keep leadership aligned—tracking priorities, deadlines, and challenges while supporting the Executive Team with meetings, reports, and project updates.
- Leverage technology for good—using Microsoft Copilot (AI) to streamline workflows, enhance decision-making, and drive efficiency.
- Lead with integrity—handling confidential information with the utmost care and professionalism.
- Pitch in where needed—providing backup administrative support across the agency and stepping in for special projects that blend administrative and technical expertise.
- Travel occasionally around the metro OKC area for performance of responsibilities.
- Perform other appropriate and related responsibilities as assigned by CEO or other member of the Executive Team