Corporate Events and Marketing Assistant (Part-Time)

Hilltop Holdings is looking to hire a Part-Time Corporate Events and Marketing Assistant The Part-Time Corporate Events and Marketing Assistant supports the planning and execution of internal and external corporate events while also providing administrative support to the Marketing & Communications team. This role is ideal for someone who thrives in a professional, fast-paced environment and enjoys striking a balance between creative event planning and operational efficiency.

Responsibilities 

• Part-time position (15-25 hours/week); flexible scheduling to be coordinated in accordance with event timelines. May include occasional evenings and weekends.
• Assists in organizing internal and external events such as leadership meetings, culture and employee engagement activities, departmental meetings, volunteering opportunities, and team building
• Coordinates logistics: venue selection, catering, AV setup, branded materials, and vendor management
• Tracks event budgets, timelines, and deliverables
• Manages calendars, schedules meetings, and coordinates travel
• Assists in preparing presentations, reports, and marketing materials
• Maintains organized records of event plans, contacts, and communications
• Supports invoice processing, vendor contracts, promotional store requests, and expense tracking
• Assists with project management for event-related tasks and communications
• Coordinates RSVP tracking and client outreach
• Collaborates with the marketing team on promotional materials and branded assets
• Other functions as needed

Qualifications

• Must be eligible to work in the U.S. without sponsorship now or in the future.
• Must be able to report to Hilltop Plaza @ 6565 Hillcrest Avenue, Dallas, without the need for relocation assistance.
• 2+ years of experience in event coordination and/or administrative support, preferably in a corporate or financial services setting
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite, Outlook, and event tools (e.g., Eventbrite, Zoom, Teams)
• Professional demeanor and ability to handle confidential information
• Experience with project management tools (e.g., Wrike) is preferred
• Preferred experience with community involvement software (e.g. Kadince)
• Familiarity with corporate branding and marketing best practices is a plus
• Ability to work early mornings or evenings for events
   

The above statements are intended to describe the general nature and level of work being performed by individuals in, or assigned to, the above position and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required and may be changed at the discretion of the Company.