Admin Assistant

Job description: Part-Time Administrative Assistant

Position: Administrative Assistant

Location: Woodland Hills

Pay: $20.00 - $24.00 per hour (depending on experience)

Schedule: Monday - Friday 1:00 PM - 6:00 PM or 9:00 AM - 2:00 PM                

About the Role:

The Administrative Coordinator manages office services, including appointment-setting, records control, and coordinating general business activities for Monrroy Business Solutions, Inc. This role interprets operating policies and exercises independent judgment to resolve administrative issues. The coordinator plays a key role in ensuring smooth and efficient office operations.

Key Responsibilities:

The essential functions include, but are not limited to the following:

• Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities. Coordinate budget accounting operations.
• Analyzes unit operating practices such as record keeping systems, forms control, office layout, and personnel requirements; creates new systems or revises established procedures.
• Interprets and communicates operating policies.
• Call clients to request tax documents or schedule appointments.
• Communicate with clients to address any past due invoices on their account and provide weekly status updates to management.
• Coordinates collection and preparation of financial and operations reports.
• Participate in interviewing job applicants and conducts orientation of new employees as needed.
• Locates and compiles information, formats reports, graphs, tables, records and other sources of information.
• Assembles and categorizes facts and figures for written computation and calculations.
• Assists with special events planning.
• Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
• Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
• Exercises administrative judgment and assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.
• Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Two years of college or equivalent work experience preferred.
• Three years of related experience or relevant coursework.
• Able to exchange non-routine information using tact and persuasion as appropriate.
• Good oral and written communication skills.
• Multitask efficiently.
• High attention to details, ability to take directions, self-check and follow up on work.
• Basic database experience, 10key by touch, calculator.
• Able to enter accurate financial /numerical data.
• Basic knowledge of MS Office Word and Excel, QuickBooks (Preferred) or other accounting software (Preferred).
• Ability to apply discretion, trust with confidential company information.

What We're Are Looking For:

• Strong organizational and multitasking skills: Ability to manage multiple administrative tasks, including appointment-setting, records control, and budget accounting operations.
• Proficiency with office software and data management: Experience with MS Office (Word, Excel), QuickBooks (preferred), and other software applications for formatting and analyzing reports.
• Excellent communication and interpersonal skills: Ability to communicate effectively with clients, manage requests for documents, and address past-due invoices.
• Attention to detail and discretion: Ability to handle confidential information, maintain accuracy in financial data, and exercise sound administrative judgment.

Why Join Us?

• Gain hands-on experience in a professional CPA firm.
• Work in a flexible and collaborative environment.
• Competitive pay based on your experience.

If you're ready to bring your accounting skills and enthusiasm to our team, we'd love to hear from you!