RFP & Grant Specialist

Job Overview
We are seeking a highly organized and detail-oriented RFP & Grant Compliance Specialist to oversee the management and compliance of Requests for Proposals (RFPs) and grant programs. This role involves ensuring adherence to federal and organizational regulations, managing documentation, and supporting business development initiatives. The ideal candidate will possess strong skills in procurement, vendor management, legal drafting, and compliance management, with the ability to navigate complex regulatory environments such as UCC law and Federal Acquisition Regulations. This position offers an opportunity to contribute to strategic planning, proposal writing, and contract management within a dynamic organization committed to excellence.

Duties

• Lead the preparation, review, and submission of RFPs and grant proposals, ensuring accuracy and compliance with all applicable regulations.
• Manage vendor relationships, including procurement processes, contract negotiations, and contractor management to optimize organizational resources.
• Oversee document management systems to maintain organized records of proposals, contracts, amendments, and related documentation using tools such as Salesforce, DocuSign, ERP systems like PeopleSoft, and other record-keeping platforms.
• Ensure compliance with federal regulations such as the Federal Acquisition Regulations (FAR), UCC law, and other relevant legal standards.
• Review contracts for legal accuracy, negotiate terms with vendors or partners, and manage contract lifecycle from inception through renewal or termination.
• Conduct research on legal requirements related to grants and procurement activities; prepare technical writing and strategic planning documents.
• Support business development efforts by assisting in proposal writing, pricing strategies, and developing compliance frameworks for new opportunities.
• Implement change management processes related to procurement policies or contractual adjustments; monitor ongoing compliance throughout project execution.
• Collaborate with internal teams on project scope adjustments or modifications in accordance with contractual obligations or regulatory updates.

Experience

• Proven experience in procurement, vendor management, contract negotiation, or compliance management within a government or corporate setting.
• Familiarity with legal drafting related to contracts, intellectual property law, UCC law, and federal acquisition regulations is highly desirable.
• Experience managing documents within ERP systems such as PeopleSoft or similar platforms; proficiency in Salesforce or DocuSign is a plus.
• Strong research skills combined with technical writing ability for proposal development and strategic planning documentation.
• Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail.
• Prior experience working with government grants or large-scale procurement programs is preferred but not mandatory. This role is integral to maintaining organizational integrity while supporting growth through compliant proposal development and contract management practices.

Job Types: Full-time, Contract

Pay: From $20.00 per hour

Work Location: In person