Project Coordinator, Construction and Development Management

The Project Coordinator provides general administrative and project support to the Construction & Development Management Team. The initial responsibilities will focus on assisting the Construction team with various project-related tasks, including project budgeting, scheduling, design, bidding, reporting, pay application review, invoicing, and accounts receivable.  

Primary Responsibilities:

• Lead the process of tracking and organizing project-related information for the department's construction management projects. 
• Act as a point of contact and liaison with our internal transaction team, outside customers, vendors, and general contractors. 
• Coordinate the department's needs and meeting schedules with customers, vendors, and general contractors. 
• Compose and prepare routine correspondence for the department. 
• Walk construction sites and document progress. 
• Organize and maintain the filing system, both hard and electronic files, and manage the transfer of files to property management, customers, and/or consultants. 
• Oversee all internal fee invoicing and payments.
• Update and maintain various forms (Owner agreements, job status report, RFP Forms, misc. construction documents). 
• Maintain building-specific documentation (PM Agreements, Building Standards, COIs, etc.) 
• Prepare and review AIA contracts for all necessary attachments (drawings, insurance, work letter, etc.) 
• Ensure that all construction policies and procedures are followed for the various owners and/or landlords. 
• Sort, distribute and follow up with project mail and e-mail; prepare outgoing packages, mail, and courier to meet daily deadlines. 
• Update and enter vendor contact information. 
• Prepare, bill, and maintain construction management fees as well as project ‘close-out packages’. 
• Coordinate special projects to improve the teams’ processes. 
• Build lasting relationships with owners, design teams, subcontractors, and Stream team by acting with the highest level of integrity. 
• Network with owners, architects, engineers, and other business prospects in the community, and assist in business development to secure new work. 

Qualifications

• Bachelor's Degree in Architecture, Construction Management, or related area. 
• 1-3 years of prior project experience or administrative experience in construction or real estate development is preferred.   
• Attention to detail 
• Strong interpersonal skills 
• Strong written and verbal communication skills 
• Strong organizational skills 
• Self-starter/Action Bias 
• Persistence  
• General administrative skills 
• Proficiency with MS Office