Building Administrative Assistant

Jenks Public Schools Job Description

Position: Building Administrative Assistant - Education Service Center

Reports to: Director of Personnel

Supervises: None

Qualifications:       

1. High School diploma or GED required.
2. Demonstrated aptitude or competence for assigned responsibilities.
3. Satisfy all district requirements with regard to physical health and citizenship.
4. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal: To contribute to effective school-public relations by prompt and courteous handling of all inquiries and visitors.

Essential Functions and Responsibilities:

1. Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person/office.
2. Operates multi-positioned telephone switchboard to relay incoming, outgoing, and interoffice calls.
3. Manages visitor sign-in logs.
4. Sorts and distributes A.M. and P.M. interdistrict mail.
5. Maintains calendar for use of Board Room, Executive Board Room, Professional Learning Lab, and Lobby Conference Room.
6. Assists Human Resources with letters and files. 
7. Assist the ESC departments with special projects as needed.
8. Maintains an attractive, clean, and comfortable reception area.
9. Takes inventory and stocks all generic printed forms and all office supplies used by ESC staff.
10. Creates and distributes switchboard substitute calendar for daily lunch coverage.
11. Provides emergency response procedure training to all switchboard substitutes as needed.
12. Maintains updated list of staff members and phone extensions.
13. Assists with distribution of communication to ESC staff members.
14. Receives contractor bids for the District according to the open bid process.
15. Distributes JPS parking tags for the ESC and retains staff vehicle registration cards.
16. Handles all service requests to the Facilities Management department for the ESC.
17. Distributes birthday messages from the superintendent to district employees.
18. Perform all other duties as assigned.

Employment Terms:  Twelve (12) month classified hourly contract

FLSA Qualification:  Non-Exempt

Evaluation: Jenks Public Schools Classified Evaluation

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed.  Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.