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Position Summary

The Accounting Clerk is responsible for supporting daily accounting operations with a primary focus on both Accounts Receivable (AR) and Accounts Payable (AP). This role manages customer billing and collections, vendor invoice processing, and assists with month-end closing activities. The position works closely with the Sales, Operations, and Management teams to ensure accurate financial records, timely payments, and efficient cash flow management.

 

Essential Duties and Responsibilities

Accounts Receivable (AR)

  • Manage the full AR cycle, including invoicing, cash application, collections, and account reconciliation
  • Generate and distribute customer invoices accurately and in a timely manner
  • Monitor outstanding balances and follow up on past-due accounts professionally
  • Review new and existing customer credit limits; perform credit checks and risk assessments
  • Investigate and resolve billing issues, short payments, chargebacks, and discrepancies
  • Prepare AR aging reports and provide updates regarding outstanding balances and cash collections
  • Collaborate with Sales and Operations to resolve customer account issues and payment delays
  • Maintain accurate customer account records in the accounting system

Accounts Payable (AP)

  • Process vendor invoices, verify account coding, and enter bills into the accounting system
  • Perform three-way matching of purchase orders, packing slips, and invoices
  • Prepare and process payments (check, ACH, or wire) in accordance with company policy
  • Reconcile vendor statements and resolve invoice discrepancies
  • Communicate with vendors regarding billing questions and payment status
  • Maintain organized AP files and documentation for audit and compliance purposes
  • Support month-end closing activities related to AP
  • General Accounting Support
  • Assist with month-end close procedures, including reconciliations and reporting
  • Maintain accurate financial records and supporting documentation
  • Prepare documentation and schedules for internal and external audits
  • Support cash flow tracking and reporting
  • Identify and recommend process improvements to increase efficiency and accuracy
  • Perform other administrative or accounting duties as assigned

 

Qualifications

  • Minimum 1 year of experience in bookkeeping, accounts payable, accounts receivable, or general office accounting
  • Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred
  • Hands-on experience with both AP and AR functions strongly preferred
  • Proficiency in accounting software and Microsoft Excel
  • Strong attention to detail and accuracy
  • Effective communication and problem-solving skills
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment
  • Professional, reliable, and able to maintain confidentiality of financial information
  • Knowledge in Cargowise, SAP, or similar system is a plus
  • Speaks Chinese is a plus