Program/Project Coordinator #00033559-21800, Full Time, Term in Rio Rancho or Santa Fe, NM

The Administrative Office of the Courts is recruiting for a Program/Project Coordinator for the Court Operations Analysis Team Data Quality with the Court Operations Division. This position requires regular travel.
Candidates should have working knowledge of court processes, Standard Operating Procedures, and Data Standards. The ideal candidate should be familiar with Odyssey, general case management procedures, and courtroom processes.
GENERAL STATEMENT OF DUTIES Acting under general direction, provide high-level administrative support, complete multiple special projects, and assist with the planning, organizing, directing, and management of a program or project.
EXAMPLES OF JOB DUTIES
● The Program / Project Coordinator is responsible for providing administrative and clerical assistance in the development of programs or project plans.
● Creates detailed schedules to track the completion status of program goals and deadlines.
● Tracks eligibility requirements and compliance with statutory eligibility for program participants or judges. ● Acts as point of contact during the absence of the Program or Project Manager.
● Prepares requests for proposals, contracts, agendas, legislative materials, minutes, event programs, bulletins, reports, and newsletters.
● Maintains a tracking system for items such as responses to proposals, contracts, and purchase requisitions.
● Reconciles travel arrangements for multiple parties and prepares travel reimbursement requests.
● Schedules and coordinates appointments, meetings, events, and facility usage.
● Develops a system to track and monitor the budget of programs in the alignment of providing a budget report.
● Coordinates and organizes the financials and logistics for workshops, special events, programs, projects, divisions, as well as court officials.
● Audits financial, program, division and project information as requested to ensure quality assurance of records and data. ● May evaluate data accuracy and integrity against data standards and standard operating procedures and provide recommendations for remediation of any errors.
● Compiles statistical data that assists in the evaluation of a judicial entity’s operations in
● Proposes updates to current standard operating procedures based on best practices, statute and rule amendments.
● May provide training, utilizing data standards, standard operating procedures, operating manuals and other available resources.
● May evaluate the effectiveness of training materials developed and provided to judicial entities.
● May attend internal and statewide committee meetings.
● Evaluates reports to identify errors, and improve data quality and overall management of programs and projects.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS The successful applicant should demonstrate their knowledge of program or project planning, coordination and implementation of a single program or multiple programs; state procurement rules and regulations; court or judiciary structure; research and problem solving techniques; state and federal grant compliance methods; court rules, policies, and procedures; basic principles of budgeting, cost analysis and fiscal management.

WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices. * This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed *

BENEFITS
● Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid vacation and sick leave up to eight (8) weeks
● Eleven (11) paid holidays
● Up to 12 weeks of paid parental leave
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities, educational leave, and tuition reimbursement
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
 

QUALIFICATIONS

• MINIMUM QUALIFICATIONS Education: Associate’s Degree from an accredited college or university in Criminal Justice, Business or Public Administration, social sciences or a related field.
• Education Substitution: Two (2) years of experience, performing advanced executive level administrative, project management assistance, or directly related or relevant experience may substitute for education on a year for year basis.
• Experience: Three (3) years of experience in business administration, public administration, court management, criminal justice systems or other experience directly related to coordinating programs and projects.
• Experience Substitution: Secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
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TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:

Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Administrative Office of the Courts

Attn: AOC Human Resources Division

202 E. Marcy Street

Santa Fe, New Mexico 87501

Fax: (505) 479-2641

Email: jobs@nmcourts.gov
PROOF OF EDUCATION REQUIRED.
EQUAL OPPORTUNITY EMPLOYER