Recruiting Assistant
Recruiting Assistant
New York Life – Pasadena, CA
Partner: Grace Schwartz, Senior Partner
About the Role
We are seeking a high-energy, highly organized Recruiting Assistant to work directly with a Senior Partner at New York Life. This role is ideal for someone who enjoys talking to people, making outbound calls, and building relationships, while also keeping systems, schedules, and details running smoothly.
This is a front-line recruiting role—you will be the first voice many candidates hear and a key driver of our growth. If you like being busy, staying organized, and having real impact, this role offers visibility, responsibility, and growth.
What You’ll Do
- Proactively call, text, and message potential candidates to generate interest and set appointments
- Conduct initial screening conversations and schedule interviews
- Manage candidate pipelines, follow-ups, and recruiting calendars
- Keep job postings updated on LinkedIn, Indeed, and other platforms
- Track recruiting activity and maintain accurate records
- Support recruiting events, referrals, and outreach campaigns
- Act as a trusted right hand to the Senior Partner on recruiting priorities
This role involves consistent outbound communication—comfort and confidence on the phone is essential.
Who We’re Looking For
- Enjoys making calls and reaching out to people
- Extremely organized, detail-oriented, and reliable
- Strong follow-through and accountability
- Clear, professional communication skills
- Comfortable managing multiple tasks and deadlines
- Motivated, coachable, and proactive
Experience in recruiting, sales, customer service, or administrative support is a plus—but attitude and work ethic matter most.
What We Offer
- Direct mentorship from a Senior Partner in a top New York Life office
- Training in recruiting, communication, and professional development
- Competitive hourly pay (based on experience)
- Growth opportunities within recruiting, operations, or leadership
- Professional, fast-paced, and supportive environment
About New York Life
New York Life is a Fortune 100 mutual company with over 175 years of financial strength and stability. As a mutual company, we are accountable only to our policyholders—not shareholders—allowing us to focus on long-term relationships, integrity, and professional growth.