Purchasing Coordinator

The Purchasing Coordinator plays a key role in supporting Buyers and internal stakeholders by coordinating the procurement of buyout materials, finished goods, components, and services that meet the needs of both internal and external customers.

This position is responsible for supporting daily purchasing operations within the company’s production systems, including processing transactions, maintaining accurate data, and ensuring timely material flow. The Purchasing Coordinator ensures proper document control, performs material receipts, supports shipment processing for buyouts, and maintains item master data including part numbers and cost updates.

The Purchasing Coordinator serves as a central point of communication within the Purchasing team and acts as an interface between internal departments and the supply base. This role also supports nonconforming material processes and Return-to-Vendor (RTV) activities for purchased products.

Core Responsibilities

• Support Buyers and internal stakeholders in the procurement of materials, components, and services
• Process material receipts and assist with shipment coordination, including direct-ship buyouts
• Maintain and update item master data, including part numbers and item costs
• Utilize ERP/MRP systems to support purchasing, inventory, and supply chain processes
• Ensure accuracy and integrity of purchasing and inventory data within systems
• Prepare and distribute operational reports, including purchasing activity and performance metrics
• Coordinate communication between Purchasing, internal departments, and external suppliers
• Support resolution of supplier or material issues, including discrepancies, delays, and quality concerns
• Assist with nonconforming material processes and Return-to-Vendor (RTV) activities
• Maintain proper document control for purchasing records and transactions
• Respond to internal stakeholder requests and provide timely status updates on orders and materials
• Support continuous improvement efforts related to purchasing processes and workflows

Required Skills and Competencies

• Strong organizational skills with the ability to manage multiple tasks simultaneously
• High attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to collaborate across cross-functional teams
• Strong problem-solving and critical thinking abilities
• Adaptability in a fast-paced, deadline-driven environment
• Ability to learn new systems and processes quickly with minimal direction

Education and Experience

• High school diploma required; Associate degree in Business or related field preferred
• 2–5 years of experience in purchasing, supply chain, or a related business environment
• Experience working in an ERP/MRP system environment
• Proficiency in Microsoft Office, particularly Excel
• Experience supporting internal stakeholders and resolving operational issues