Administrative Office Assistant - Human Resources

Information specific to this position: 

Pay Range:  $26.66 - $29.86 based on qualifications and experience*

Hours/day: 8 hours

Work calendar days: 260 days 

Duration of position: Ongoing 

Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, as well as other optional benefit elections. 

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SUMMARY: 

Perform executive administrative, organizational and high-level clerical functions in support of a Superintendent’s Cabinet member. Serve as a resource, advise, and council leadership. Coordinate Cabinet member’s calendar and meetings. Research, compile, and prepare reports, correspondence, presentations, and databases. Independently manage sensitive communication issues and solve problems related to policy or procedural issues for principals, office managers, district staff, the community and the media. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of duties, percent of time and work year may vary based on department or building assignment. 

Description of Job Tasks 

1. Serve as a resource, advise, and counsel leadership on issues related to public relations, student discipline, budget, staffing, legal mandates, and issues. 

2. Research, compile, organize, analyze complex data and prepare reports, articles, and presentations. Maintain databases on a variety of information. Initiate, type, compose, and edit correspondence, forms, newsletters, and memos. Update and maintain district documents including Employee Agreement, Student Rights, and Code of Conduct. 

3. Independently resolve sensitive public and internal concerns or refer to appropriate personnel. Serve as a resource to parents and community members regarding departmental inquiries, including schools, educational opportunities, graduation, school of choice, and school transfers. 

4. Serve as central point or contact and/or liaison for department. Route calls, take messages, greet visitors, and route and provide information 

5. Schedule appointments, meetings, and meeting rooms. Make travel arrangements as necessary. 

6. Monitor, coordinate workload, supervise, and/or direct the work of office staff 

7. Attend work and arrive in a timely manner. 

8. Prepare information, documents, and materials for committees, meetings, and programs. Arrange and participate in conferences and committee meetings. Take and transcribe meeting minutes. 

9. Prepare Board of Education (BOE) agendas and corresponding documentation. Meet deadlines related to BOE business. Assist in the set up and preparation of BOE meetings. 

10. Prepare, compile, and approve Human Resources paperwork, including Employee Reports and Job Order requests. Prepare, track, audit, and reconcile district staffing. 

11. Reconcile and monitor departmental budgets and other budgets as assigned. Process restricted checks. Process purchase orders and warehouse orders. Maintain filing and record keeping system. 

12. Work with military personnel to provide information required by law. 

13. Perform other duties as assigned.

EDUCATION, EXPERIENCE, AND LICENSES: 

• Associate’s degree or two-year college certificate in a business administration or related field 

• More than three years and up to and including five years of experience in office management experience or related experience required 

• Criminal background check required for hire 

• Notary Public preferred

Questions regarding this position can be directed to talent@psdschools.org