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Staffing Coordinator / EA

Job description

Join the fastpaced staffing division at AMI Network as a key support partner to our Staffing Team and Operations Manager. This full-time role is perfect for someone who thrives in a collaborative environment, excels at organization, and isn’t afraid to speak up to keep tasks on track and projects moving forward. You'll play a vital part in the rewarding work of helping healthcare professionals find meaningful new opportunities.

What we do.

Since 2010 we’ve helped 100+ companies across the healthcare space hire hundreds of employees, and our clients range from fortune 500 Hospital Systems to innovative start-up Health Plans! We most frequently recruit clinicians think Nurses, Therapists, etc. We have a ridiculously talented business development team, and we've recently been turning away searches because our recruiters are at capacity with job reqs. A good problem to have, but a problem nonetheless!

What You’ll Do.

Onboarding & Employee Records

· Own the onboarding process by ensuring all documentation is accurate, complete, and up-to-date

· Verify I-9 documentation through E-Verify and maintain organized, compliant records

· Coordinate pre-employment health screenings with a local urgent care partner

· Keep employee files updated and well-organized

Employee Support & Communication

· Conduct weekly check-ins with temporary staff to follow up on absences, sick time, or concerns

· Provide first-line support for employee and supervisor questions about basic HR policies, benefits, and hiring processes

· Relay payroll-related updates to employees and collect timekeeping information

Reporting & Admin

· Generate internal reports for payroll preparation and client communication

· Respond to unemployment claims, EDD inquiries, wage garnishments, and other employment-related compliance items

· Manage incoming mail and ensure it reaches the right team members

· Take ownership of main line phone calls, general inbox emails, and website chat inquiries

Compliance & Process Improvement

· Ensure state compliance by distributing required forms and tracking training completions (e.g., Sexual Harassment Prevention)

· Research and recommend process improvements to enhance team efficiency and solve everyday hurdles

The Perks.

· Hybrid work schedule

· 2 weeks of PTO, including a week off from Christmas to New Years

How we win.

I. Team Success: our top priority is to create a system that facilitates: Balance, Sustainable Income, Fun, & Growth for our team.

II. Client Success: we are driven to help clients hire “team members” who make a meaningful impact. We do this by making introductions to “off market candidates” and while taking a consultative approach to the talent acquisition process.

The team.

We are a young, close-knit team. We are driven to help people, love travel, are financially motivated, enjoy podcasts & personal development books, are fans of The Office, and most of us are avid adventurers and frequently bond over outdoors activities like snowboarding, soccer, craft beers, whiskey & wine, hiking, etc. We have a healthy obsession with technology, and pride ourselves on using innovative tools and processes to attract candidates nobody else is.

Training.

We love teaching and have a comprehensive 30-day onboarding plan to introduce you to our tools, processes, and procedures (and then some on top of that!)- this is a great job for someone who enjoys learning and is excited about Human Resources.

***Qualifications.

· At least 1+ years of Human Resource Experience

· At least 1+ years of Executive Assistant Experience

· Able to work in person in our Santa Monica office

**If this sounds like your cup of tea, only send your resume to Katie at aminetwork.com with a blurb about why you think this job is a good fit, what's an area of your life personally or professionally you're looking to improve. A creative subject line will get you extra credit, and for more bonus points we'd love to hear an interesting fact about yourself! Do not apply here.

Job Type: Full-time

Pay: $24 - $29 / hr

Schedule:

· 8 hour shift

Location:

· Santa Monica, CA: Hybrid Schedule

Job Type: Full-time

Pay: $24.00 - $29.00 per hour

Benefits:

Paid time off

Schedule:

8 hour shift
Monday to Friday

Ability to Commute:

Santa Monica, CA 90401 (Required)

Ability to Relocate:

Santa Monica, CA 90401: Relocate before starting work (Required)

Work Location: Hybrid remote in Santa Monica, CA 90401